Our Response to the COVID-19 Pandemic.

Position Description:

The Proposal Coordinator’s primary role is to assist with and execute prequalification applications and RFP/RFQ submissions for BOND Civil & Utility Construction and BOND Mechanical Construction’s business development pursuits in the NY & NJ region. The Proposal Coordinator works with the BD and Marketing teams on a variety of tasks primarily related to pursuits, internal and external communications, social media, and marketing collateral development.

Core Responsibilities:

  • Take the lead in developing and maintaining prequalification documents with the company’s clients and spreadsheet of standard questions and answers
  • Understand and assist with the RFP/RFQ documents and manage the output (via online portals, electronic copies or bound books) of the proposal process deliverables
  • Collaborate with the Business Development Manager and support team to meet and prioritize multiple assignments
  • Attend the in-house team coordination meetings and review the proposal requirements, deliverables, and deadlines with the pursuit team
  • Interview technical team and author content for proposal responses and marketing collateral (including project sheets, resumes, etc.)
  • Edit proposal material and work with business development and technical staff to identify new content required
  • Graphically layout text, narratives, and images in a clear and organized manner according to proposal RFQ/RFP specifications
  • Collaborate with business development and marketing teams to develop interview presentation content and materials
  • Assist with Digital Marketing updates on the intranet, website, and social media channels
  • Support conference and event planning


  • Bachelor’s degree in Journalism, Marketing, Communications, or related field or related experience
  • Strong editing, writing, and communication skills
  • Excellent document, time, and prioritization management skills
  • Effective graphic and page layout sensibilities
  • Day-to-day working proficiency in Adobe InDesign, Photoshop, and Microsoft Office Suite
  • Ability to collaborate with senior and technical staff members to accomplish proposal deadlines
  • Must work independently and in a fast-paced collaborative team environment

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee must regularly lift or move objects up to 10 pounds and may lift or move objects up to 25 pounds.

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