Our Response to the COVID-19 Pandemic.

Position Description:

This position will report directly to the Civil/Utility Accounting Manager and will focus on the AP functions while assisting the Accounting Manager with ad-hoc tasks.  The role requires strong attention to detail, communication and organizational skills with the ability to follow-through timely and effectively.

Essential Duties and Responsibilities:

  • Monitory AP Email Portal – organizing incoming requests by type & priority
  • Ensure accuracy and timeliness of invoice processing and prompt payments and prioritize AP items by importance as necessary to streamline the AP workflow
  • Process invoices timely and ensure accuracy by matching the proper documentation (POs, field slips, etc.)
  • Act as a liaison for AP related items between internal and external clients to meet information needs
  • Assist the AP manager with research (statements, etc.) and ad-hoc reporting and analysis as needed
  • Develop an effective rapport with vendors and maintain positive vendor relationships
  • Ensure proper AP related information is maintained for historical purposes
  • Effectively backup other AP roles within the accounting team as needed
  • Assist accounting team with other projects or tasks as needed
  • Resolve AP related inquiries or discrepancies
  • Assist with internal and external audits
  • File and archive invoices if needed
  • Aid in processing check runs

Additional Responsibilities:

  • Assist the Accounting Manager to develop, implement, and maintain systems, procedures & policies related to the AP functions to ensure efficiency and adherence to laws and company guidelines
  • Work closely with the AP Manager and other Accounting team management on various projects, tasks, and initiatives
  • Assist with creating detailed instructions for all AP processes and update the instructions as changes occur
  • Maintain confidentiality with sensitive or proprietary information on behalf of managers/executives
  • Consistently strive to improve processes and to develop a rapport with vendors and subcontractors

 Qualifications:

  • Must have excellent time-management and prioritization skills to ensure deadlines are met while providing accurate deliverables
  • Must be detail-oriented, organized, flexible, and able to effectively multitask while working in a fast-paced environment
  • Must have exceptional interpersonal skills and the ability to develop positive working relationships
  • Must have strong working knowledge of Microsoft Office products
  • Minimum of an Associate’s degree in Business Administration
  • Must display initiative and independent thinking

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